How to Create and Use an Email Template in Microsoft Outlook
Email templates in Microsoft Outlook are easy to create, but not so easy to navigate to whenever you actually want to use one. Fortunately, you can create a template and pin it to the ribbon for easier access. Templates are really useful for repetitive emails that use boilerplate text. In Outlook, it’s easy to create and save a template. Opening one, however, requires a ton of menu clicks. It’s easier to just save the email in your “Drafts” folder, and then copy and paste the contents into a new email.
That works, but you can make life much easier if you add the template selector to the ribbon. This reduces the number of mouse clicks and allows you to use templates as they were intended. A library of useful prewritten emails you can select from a menu will save you lots of time. To get started, we’ll show you how to create an email template, and then how to add a template selector to the ribbon.
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